How To Price Clean-Up Work When the Records are a Mess

value pricing Apr 30, 2019

How do you value price clean-up work? You’d be shocked by how many times I get asked this.

It’s a tricky thing to do, but I have the solution.

Just so we are clear - by clean-up work I mean sorting out the books and records, perhaps when we take on a brand new client, and they haven’t done their bookkeeping for six months.

We need to fix that before we can start doing the current work. How do we do that?

I’m going to share with you 4 key ideas that you should think about when pricing clean-up work.


You can watch the video here.


#1 - Value Price


What’s the value of clean-up work?

That’s something you will have to communicate to the client.

They don’t see any value in the process of doing the clean-up work. So, you need to communicate to them how much value it will give to them if you were to clean it up for them.

It may be they have come to you for help with clean-up work because they are behind, they’re getting...

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How To Come Up with Your Price

value pricing Apr 23, 2019

How do you calculate a price? It’s a big question I get asked all the time.

There are essentially only two ways that you can price. Cost-plus pricing, and value pricing.


Cost-plus is the old fashioned way of pricing in the profession. It’s based on time. 


Value pricing is the superior way of pricing. We price based on the value the customer places on our service. But how do we know what that is?


The problem is we don’t - the customer will have a number in their mind that they are willing to pay based on their perception of value. They won’t tell us what it is.

Nevertheless, we have to figure out some way of coming up with a price. I’ll give you three ideas…


You can watch the video here.


#1 - Get a fixed price upfront


You need to make sure that you cover your costs. You need to properly identify the scope of the work. That comes from the experience of doing the job and knowing the right questions to...

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How To Price Simple Tasks Usually Done for Free

value pricing Apr 16, 2019

It’s difficult to say no to your clients when they ask you to do a small task. 

But it’s taking up your time. And you are not getting any money for it.


Watch the video here. 


There are some tasks we often get asked to do, like:

  • Mortgage Reference Letters
  • Dormant Company Accounts
  • Setting up an accounting system
  • Cloud Technologies

These are really simple, easy tasks that we often just do for free.

But this is actually a form of what’s called scope creep.

Scope creep is when the work we do for a client ends up taking longer than we imagined, and therefore we end up spending more on costs, writing time off, and ultimately making a loss on the job.


Why do we let this happen?


It happens for two main reasons:

  • We justify doing small tasks for free because we like the client and want to keep them happy.
  • We don’t know how to price these tasks.

This is a huge problem.  We are giving away so much for free.

But there are...

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The Questions You Should Ask to Understand Value

value pricing Apr 09, 2019

Accountants and bookkeepers that I have spoken to tell me they find it difficult to uncover what their clients value.

There is a questioning process that we should be going through.

We need to have a set of questions prepared to ask our clients to get to the root of their pain, to find out what they really want and what they really value.


You can watch the video I did on this here.


Start off with background questions.


These are the questions we would often ask when we meet a client for the first time. We might want to know a bit about their background, why they got into business, what their goals are, what they want out of life.

Those are the questions we are comfortable with. They are familiar questions.

The next three sets of questions are the ones that are really important to uncovering what the client truly values.


#1 - Problem Questions


We need to drill down to what problems and pains the client is facing right now. What challenges are they...

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The Biggest Mistake Accountants Make When Menu Pricing

value pricing Apr 02, 2019

There is a big mistake people keep making with menu pricing


I think it comes from a lack of understanding of what menu pricing really means and the power of it. 


Click here to watch the full video.


So, let me first explain what it means…


What is Menu Pricing


Menu pricing is giving people different choices, different options, bundles or packages.

Sometimes it is referred to as bronze, silver and gold. Sometimes, it’s the good, better and best strategy. If you read the textbooks on pricing, it’s very often referred to as versioning.

It works incredibly well. It’s so powerful.

Occasionally, I come across accountants that tell me it doesn’t work. That leaves me intrigued because all the research and evidence is absolutely clear that this strategy works.


What are you doing wrong?


I’ve found that many people are doing it wrong. This is due to a lack of understanding, or lack of knowledge of...

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How To Avoid Bad Payers

Bad payers are prevalent in small businesses and many accounting firms as well. They are crippling them!

Most people do the work, send out an invoice, then cross their fingers that at some point soon the client will pay. Hopefully within our payment terms. Hopefully within the next 30 days.

That’s a huge problem. Very often they don’t pay in time, or even at all.

We could build our payment terms into our engagement letters. We could put it on the invoices.

But we know that very often clients ignore those terms and they pay when they feel like it or when they have the cash available.


Click here to watch the full video, or if you prefer, you can carry on reading below.



We are giving a service - we should be paid upfront


We are in the service industry. It should not work like that. We should not be acting as a bank and giving credit and lending money.

We should be paid upfront.

That’s how it works in the service industry.

Think about the...

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The 4 Types of Buyers

I’m going to share with you the 4 types of buyers.

Once you understand their characteristics it will help you with your pricing.


If you want the full details, you can watch the video here.


#1 - The price buyer


The price buyer is the person that shops based on price. Price is the most important thing they are looking for. 

They are price sensitive.

Thankfully, research shows there aren’t many of these types of buyers in society. It’s typically estimated this group make 15-20% of buyers.

These people aren’t entrepreneurs, they aren’t high net worth individuals.

They’re not the sort of people you might have in your client base.


#2 - The value buyer


The value buyer buys based on value.

Price is still important, but the value of what they get is of even more importance.

When we think about the value equation, it’s essentially made up of the benefits someone gets when they buy minus the cost or price. A...

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How To Re-Price Existing Clients

value pricing Mar 12, 2019

As a profession, we are way too cheap.


We aren’t charging enough. This is why every accountant and bookkeeper I speak to is telling me they are working long hours for too little money.

We have to put the prices up.


You can watch my video here, or by clicking the thumbnail below. Or if you prefer you can keep on reading.


Here’s how you do it:


Step 1 - Reframing


Existing clients know what you charged last year. They have a reference price.

Let’s imagine last year you charged $2000. This year you know you need to put your prices up by 20% to $2400.

The first thing you have to do is make it more difficult for the client to compare the price to last year's by reframing it. We need to change the way we express the price.

A strategy I use is called ‘chunking it down’, to avoid revealing a headline price. It’s easy to compare last year’s $2000 to this year’s $2400. But if we express that price as $200 a...

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How To Move Your Clients onto Value Pricing

value pricing Mar 05, 2019

This is one of the most common questions I get asked.

First, we need to understand, what does value pricing mean?

Simply, it means that we come up with a price based upon the clients’ perception of the value of what we do.


You can watch the video here if you prefer. Or carry on reading.


Get rid of time-based billing


When we increase the value, and when clients see and understand that value, they will pay a higher price. The price is based on value, not on old-fashioned redundant ways of pricing based on time.

There was a study done back in 2005 by a major software company, that asked thousands of business owners “What do you hate most about your accountant?” The most popular response was surprise bills.

With time-based billing, the client doesn’t know the price until all the work has been completed.

Therefore, clients actually love value-based pricing. It’s in their interest because we are moving away from the shock of...

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How to Get Your Clients to Love You

The other day I received a lovely little package through the post. It kind of blew me away when I got it, I was seriously impressed.

Just to put this into context, this present arrived along with a thank you card from Reza Hooda, someone who I’ve mentored now for several years and helped with his pricing.

The card reads:

It was a lovely little message and he is someone who is doing incredible things in his firm.

Now, often accountants and bookkeepers may send a thank you note to their clients, perhaps with a bottle of wine or some such gift. But I think Reza’s gift takes this to a whole other level.

Firstly, it was beautifully packaged, with Reza’s firm logo Walji & Co on the case. Then inside was a beautiful really high-quality power bank, a branded charger for the car, a portable speaker, and a USB drive.


Watch the video here and you’ll get what I mean.


It’s something of high quality and real use to me. Something I will keep.


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